ATS System

Do you dream of having your CV, contacts, and files all available with just one click? It’s possible! Today’s recruitment processes are vastly different from those conducted just a few decades ago. To effectively search for candidates, recruiters no longer sift through hundreds of submitted CVs; instead, they must find the candidate who best fits the client’s needs. Nowadays, Applicant Tracking Systems (ATS) are increasingly being used for recruitment. What is an ATS? It’s a comprehensive online tool equipped with many useful functions. Are you curious about how to use an intelligent ATS recruitment system? Stay with us to discover how ATS systems can make your recruitment process smooth and enjoyable.

From this article, you will learn:

• What is an ATS system?
• How does an ATS system work?
• How does an ATS system help manage a candidate database?
• How to quickly increase the reach of job postings?
• Can you monitor recruitment results in an ATS system?
• What does an ATS system have to do with GDPR?
• How much does an ATS system cost?

What is ATS?

What is an ATS? An Applicant Tracking System (ATS) is intelligent software used by companies and recruitment agencies to manage the recruitment and selection process of candidates. With ATS, it is possible to collect, store, analyze, and manage information about candidates for various job positions. It’s an indispensable tool that streamlines and automates many recruitment tasks. What actions does this recruitment system support? With an ATS system, you can efficiently publish job offers, communicate with candidates, and generate reports.

Candidate Database Control

One of the most significant functions of an ATS system is creating, maintaining, and updating the candidate database. How does it work? The system’s task is to store profiles and documents of candidates from various sources, categorizing them based on the recruitments they’ve applied for. Moreover, this recruitment system allows for the addition of additional documents and notes to a candidate’s profile.

What do you gain from this? You can avoid many previous problems—no more worrying about free disk space or sifting through submitted CVs. You can also have unrestricted access to the database and the assurance that this data will be protected.

ATS – Recruitment

How do new technologies perform in recruitment? An ATS system allows for easy management of the recruitment process at each stage. This means having an immediate view of the history of contact with each potential candidate (scheduled meetings, conducted phone interviews, hiring). Updating the recruitment status is simple and clear, and recruiters don’t have to drown in notes to verify who and when they need to contact.

ATS systems help increase the reach of job postings. How does this happen? An ATS system integrates with popular job offer portals. One job offer published through an ATS system automatically reaches many different platforms. This makes job postings visible to a larger number of candidates. ATS systems can also allow for sharing job postings on social media platforms such as LinkedIn or Facebook. Then candidates have the option to share the job posting with their contacts, further increasing its reach.

Some ATS systems optimize postings for search engines (SEO), which helps improve their visibility in search results. This is an even more effective solution. As a result, job postings are more easily found by potential candidates. An absolute revelation is that ATS systems can actively search for even those candidates who may not be currently interested in new employment but the system identifies their professional profile or skills.

ATS systems have another significant advantage—they can track and generate reports on the efficiency of different sources, showing which recruitment channels yield the best results. This allows for planning recruitment strategies.

Recruitment Compliance with GDPR

ATS systems can support compliance with the General Data Protection Regulation (GDPR), ensuring data security through encryption and by collecting consent for processing candidates’ personal data and storing documentation confirming the given consent. ATS systems give candidates access to their personal data, the ability to edit it, and the right to delete data.

The functions of ATS systems presented by us are just examples. In reality, there are more. You can integrate an ATS system with other HR tools such as talent management systems, psychometric tests, or platforms for conducting video interviews.

How Much Does It Cost?

Now that you know an ATS system is a useful tool, you’re probably wondering about its cost. Like in many cases, the price of this service cannot be definitively pinpointed. The cost of an ATS system depends on many factors. Let’s go over the most important ones:

Type of subscription: Some ATS systems offer subscriptions based on monthly or yearly plans. There are also systems that charge per user or per each recruitment advertisement.

Company size: The larger the company, the higher the cost. Typically, larger companies need slightly more elaborate versions with access for a larger number of users to manage recruitment processes.

Features, services, capabilities: The cost of maintaining an ATS system may increase if the company uses additional services such as training, technical support, or integrations with other HR tools. Additional services may be charged separately or be part of a more expensive package.

How much can you expect to pay monthly? Entrepreneurs deciding to implement an ATS system for their company should expect costs ranging from 200 to 1000 PLN for a basic plan for a small company. More advanced and integrated ATS systems with other HR tools can range between 1000 and 3000 PLN. For corporations, this will likely be an even higher amount. Is this investment worth it? If you see that your company could function more efficiently with better organizational support, don’t hesitate. An ATS system saves time, streamlines, and automates the recruitment process.